Categories of documents held or under control
a. Establishment Section (custodian - Section Officer E.II)
- Files relating to service matter of all staff
- Service book of all staff who are in service
- Personal files of all serving / retired staff
- Files relating to Research Scholars / Project Assistants / Consultants
- RTI Files
- Annual Increment Certificate for Staff
- Confirmation of Staff
- CSIR – CLRI Foundation day files
- Deputation files
- Parliament questions pertaining to Estt. Section
- Group savings linked insurance files
- Quarterly progress reports to CVO regarding contracts
- Public Grievance pertaining to Estt. Section
b. Bill Section (custodian - Section Officer E.III)
- Pay Bill Register
- SRF/JRF/RA Pay Register
- Project Assistant Pay Register
- Medical Claim / Adv Registers for Gazetted, Non-Gazetted Employees and Pensioners
- TA/DA Claim Register for Gazetted and Non-Gazetted Employees
- LTC (Advance and Adjustment) Register
- HBA Register
- Conveyance Register
- Tution Fee Register
- EL Encashment Register
c. General Section (custodian - Section Officer E.IV)
d. Finance and Accounts Division (custodian - Section Officer F&A)
- Audit Registers for headwise expenditure.
- Broad sheets of Advances to employees.
- GPF/CPF Ledgers and Broad Sheets.
- Remittance Registers
- Deposit Registers
- OB (Objection Book) of Advances
- Cash Book (Main)
- Valuable Registers
- Cheque Book & Receipt Book Registers
- Monthly classified Abstract of Receipts and Payments
- Monthly Consolidated Abstract of Receipts and Payments
- Balance Sheet
- Voucher Register
- Bill Register
- Diary/Dispatch Register
- Cheque issue Register
- Register for Pensionery Benefit
- Investment Register
- Loan/Grant Register
- Project Register
- File, Note Register
- Lab. Reserve Register
- BE/RE Statement
- Disbursement of Grant to Labs/Institutes.
e. Purchase Section (custodian - Section Officer (P))
- Indigenous Purchase Order Register
- Foreign Purchase Order Register
- Commitment & Expenditure Register
- AMC Purchase Order Register
- Tender Register
- Subject Register
- Indent Register
- Bill Movement Register
- BG Register
f. Stores Section (custodian - Section Officer (S))
- Stock Entry Register
- Asset Register
- Personal Inventory Register
- Furniture Register
- Spare & Repair Register
- Raw & Hide Register
- Stationery Register
- Gas Rental Register
- Medicine Register
g. Project Planning and Business Development
i. The documents starting from proposal to completion of the projects in respect of the following projects
- Consultancy Projects
- Technical Service Projects
- Technology Transfer Projects
- Contract R & D Projects
ii. Project Reports of the completed projects of the following projects
- Consultancy Projects
- Technical Service Projects
- Technology Transfer Projects
- Contract R & D Projects
iii. Patents related documents
iv. P07 and P50 fund allocations
h. PFMS & ERP Cell
- Service tax related documents prior to July 2017
- Asset Register
- GST related documents from 1st July 2017
- Annual return filed documents from the financial year 2017-2018
- TDS on GST from September 2020
- Expenditure, Advance and Transfer (EAT) related project files of PFMS from 1st Jan 2018
- Generation of Utilization Certificate (UC) through PFMS for the funds received in respect of GAP projects
- Documents related to UGC-Canara Bank Portal
- Centralized Valuable Receipts generated through ERP
- Project creation documents through ERP