Details of information in an electronic form

a. Establishment Section (custodian - Section Officer E.II)

  • Files relating to service matter of all staff
  • Service book of all staff who are in service
  • Personal files of all serving / retired staff
  • Files relating to Research Scholars / Project Assistants / Consultants
  • RTI Files
  • Annual Increment Certificate for Staff
  • Confirmation of Staff
  • CSIR – CLRI Foundation day files
  • Deputation files
  • Parliament questions pertaining to Estt. Section
  • Group savings linked insurance files
  • Quarterly progress reports to CVO regarding contracts
  • Public Grievance pertaining to Estt. Section

b. Bill Section (custodian - Section Officer E.III)

  • Pay Bill Register
  • SRF/JRF/RA Pay Register
  • Project Assistant Pay Register
  • Medical Claim / Adv Registers for Gazetted, Non-Gazetted Employees and Pensioners
  • TA/DA Claim Register for Gazetted and Non-Gazetted Employees
  • LTC (Advance and Adjustment) Register
  • HBA Register
  • Conveyance Register
  • Tution Fee Register
  • EL Encashment Register

c.  General Section (custodian - Section Officer E.IV)

d. Finance and Accounts Division (custodian - Section Officer F&A)

  • Audit Registers for headwise expenditure.
  • Broad sheets of Advances to employees.
  • GPF/CPF Ledgers and Broad Sheets.
  • Remittance Registers
  • Deposit Registers
  • OB (Objection Book) of Advances
  • Cash Book (Main)
  • Valuable Registers
  • Cheque Book & Receipt Book Registers
  • Monthly classified Abstract of Receipts and Payments
  • Monthly Consolidated Abstract of Receipts and Payments
  • Balance Sheet
  • Voucher Register
  • Bill Register
  • Diary/Dispatch Register
  • Cheque issue Register
  • Register for Pensionery Benefit
  • Investment Register
  • Loan/Grant Register
  • Project Register
  • File, Note Register
  • Lab. Reserve Register
  • BE/RE Statement
  • Disbursement of Grant to Labs/Institutes.

e. Purchase Section (custodian - Section Officer (P))

  • Indigenous Purchase Order Register
  • Foreign Purchase Order Register
  • Commitment & Expenditure Register
  • AMC Purchase Order Register
  • Tender Register
  • Subject Register
  • Indent Register
  • Bill Movement Register
  • BG Register

f. Stores Section (custodian - Section Officer (S))

  • Stock Entry Register
  • Asset Register
  • Personal Inventory Register
  • Furniture Register
  • Spare & Repair Register
  • Raw & Hide Register
  • Stationery Register
  • Gas Rental Register
  • Medicine Register

g. Project Planning and Business Development

i. The documents starting from proposal to completion of the projects in respect of the following projects

  • Consultancy Projects
  • Technical Service Projects
  • Technology Transfer Projects
  • Contract R & D Projects

ii. Project Reports of the completed projects of the following projects

  • Consultancy Projects
  • Technical Service Projects
  • Technology Transfer Projects
  • Contract R & D Projects

iii. Patents related documents

iv. P07 and P50 fund allocations

h. PFMS & ERP Cell

  • Service tax related documents prior to July 2017
  • Asset Register
  • GST related documents from 1st July 2017
  • Annual return filed documents from the financial year 2017-2018
  • TDS on GST from September 2020
  • Expenditure, Advance and Transfer (EAT) related project files of PFMS from 1st Jan 2018
  • Generation of Utilization Certificate (UC) through PFMS for the funds received in respect of GAP projects
  • Documents related to UGC-Canara Bank Portal
  • Centralized Valuable Receipts generated through ERP
  • Project creation documents through ERP